Jobs in Vaughan

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Added 1 day ago
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URGENT: Personal Administrative Assistant
WorkStaff360
Toronto, ON
Added 1 day ago
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WorkStaff360

URGENT: Personal Administrative Assistant

Toronto, ON, Canada

On-site

Part-time

Within 25 km of Vaughan · About 16.5 km from the city centre

Apply on workstaff360.pinpointhq.com About employer

Applications open in a new tab.

Job details

Job type: Part-time
Workplace: On-site
Working hours: 20 Hours/Week
Posted: Feb 20, 2026

Original job description

Manage calendars, schedule appointments, coordinate meetings, and prioritize daily activities
Handle all forms of communication, including emails, phone calls, and correspondence, acting as a professional gatekeeper
Arrange travel logistics such as flights, accommodations, transportation, and detailed itineraries
Prepare documents, reports, presentations, and maintain organized digital and physical filing systems
Coordinate meetings by preparing agendas, taking notes, and following up on action items
Manage personal errands and ad hoc requests with confidentiality and professionalism
Assist with event planning, including logistics coordination, vendor communication, and timeline management
Track expenses, process invoices, manage budgets, and maintain accurate financial records
Conduct research, compile information, and summarize findings to support decision-making
Manage and maintain digital tools, platforms, and basic technology needs to ensure smooth daily operations

Hard Requirements:

Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role
Strong organizational and time-management skills with the ability to multitask effectively
Excellent written and verbal communication skills
High proficiency in office and productivity tools (e.g., email, calendars, document management, spreadsheets)
Ability to handle sensitive and confidential information with discretion
Strong problem-solving skills and a proactive, solution-oriented mindset
Comfortable working independently while meeting deadlines and shifting priorities
Reliable internet connection and professional work setup (for remote or hybrid roles)

Schedule:

20 Hours/Week
Monday-Friday 10:00AM-2:00PM EST Time

Offer:

Weeks 1–8: $4 USD/hour
Weeks 8 onwards: $5 USD/hour

Apply on workstaff360.pinpointhq.com About employer

More about this job

Responsibilities

The personal administrative assistant at WorkStaff360 will manage schedules, emails and phone calls, arrange travel, prepare documents and meeting notes, track expenses and keep digital tools running smoothly. The role also handles personal errands and small requests with discretion.

Requirements

Candidates need proven personal or executive assistant experience, strong organization and communication skills, and high proficiency with email, calendars, spreadsheets and document tools. They must handle confidential information discreetly and have a reliable internet connection for remote work.

Skills

Calendar management
Appointment scheduling
Travel arrangements
Itinerary planning
Email management
Phone communication
Meeting coordination
Agenda preparation
Note taking
Document preparation
Filing systems
Expense tracking
Invoice processing
Budget management
Event planning
Vendor communication
Research
Microsoft Office
Google Workspace
Spreadsheets
Confidentiality
Time management
Problem solving

Keywords

Personal Assistant
Executive Assistant
administrative assistant
calendar management
scheduling
travel arrangements
event planning
meeting coordination
expense tracking
invoice processing
spreadsheets
document management
remote work
part-time
virtual assistant
office administration

Seniority

Entry level

Tools

Email
Calendar
Spreadsheets
Document management

Languages

English

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