Markham, Ontario| Hybrid | Full-Time | Permanent | Salary: $85,000 - $115,000
We are looking for a Senior Contracts Administrator who is an organized, detail-oriented, and proactive individual with strong analytical and communication skills. The ideal candidate enjoys problem-solving, takes initiative, and can balance independent work with team collaboration in a fast-paced environment. If you’re looking for an opportunity to grow professionally while contributing to meaningful projects, we’d love to hear from you.
What You'll Do:
Contract Administration & Documentation
- Prepare contract documents and tender packages for municipal infrastructure and land development projects.
- Supervise a small team of contract administrators for daily activities such as tender packages, cost estimates, and quantity take-offs.
- Interpret contract documents and review received submissions to ensure compliance with contract terms and conditions.
- Assist with preparing construction cost estimates and reviewing project quantities.
- Complete quantity take-offs and measurements to support project planning and cost tracking.
- Review and prepare contractors’ progress payment certificates to support accurate project billing and payment administration.
- Assist with letters of credit reduction requests on behalf of clients.
- Maintain organized project documentation and ensure records are accurate and up to date.
Project Coordination & Technical Support
- Prepare contract documents and tender packages for municipal infrastructure and land development projects.
- Supervise a small team Coordinate with clients, contractors, municipal staff, and other professional consultants to support project delivery.
- Communicate project updates, outstanding items, and documentation requirements to relevant stakeholders.
- Assist project teams with day-to-day coordination and administrative requirements to keep projects moving forward.
Continuous Learning & Improvement
- Stay current with relevant municipal policies, engineering guidelines, industry standards, and emerging technologies.
- Contribute to improving project coordination, documentation, and administrative processes.
- Work collaboratively with team members to identify practical solutions and support successful project outcomes.
What You Bring:
- A university degree or college diploma in Business Administration, Civil Engineering, Construction Management, or a related field.
- 5+ years of relevant experience in contract administration, preferably within municipal infrastructure and/or land development
- Strong written and verbal English communication skills, with the ability to communicate professionally with clients and project stakeholders.
- Advanced proficiency in Bluebeam, Revu, Adobe suite to perform quantity takeoffs, estimating support and markups
- Microsoft Excel and the Microsoft Office suite.
- Excellent organizational skills and attention to detail, with the ability to manage multiple projects and competing deadlines.
- Strong analytical and problem-solving skills, particularly when working with quantities, estimates, and project documentation.
- The ability to work independently while contributing effectively within a collaborative team environment.
What We Offer:
- Competitive compensation package - commensurate with experience
- 10 Sick/Personal Days
- Holiday Closure – Company closes over the holidays, providing 3.5 bonus vacation days
- Comprehensive benefits package
- $1000 Health Spending Account
- $500 Lifestyle Spending Account
- RRSP Matching
- Mentorship Program - Opportunities for professional development and career advancement
- Tuition Reimbursement
- Monthly Social Events
- Exposure to a wide range of land development and municipal engineering projects.
- A collaborative, supportive, and team-oriented work environment.
Urbantech welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Urbantech offers a competitive compensation package including bonus, benefits and a generous vacation plan.
